The complete solution to automatically generate and manage all your invoices.
Regardless of the product and service types you sell, the correct invoicing of orders is an essential element for your store management.
Invoices are the official documents for sales and include all the most important information related to the order: customer’s data, products (or services) purchased, amount to pay and possible shipping costs or taxes, and much more. An effective invoicing system can be the strong point of your e-commerce and a guarantee to prevent bureaucratic mistakes or time-consuming legal matters from encountering (income tax return, disputes with customers, returns, refunds, etc.).
The nice thing about selling online is the possibility to get rid of paper invoices or invoices managed with obsolete software: if you run a WooCommerce-based e-commerce site and use our YITH WooCommerce PDF Invoice & Packing Slips, you will be able to generate and manage your invoices very easily and quickly.
Our plugin covers all management requirements not available in the basic system available in WooCommerce: you can, for example: configure your invoice numbering based on your preferences, export invoices into a CSV file or download them as PDF, enable the automatic backup of invoices on your Dropbox or Google Drive account, manage credit notes and shipping lists, edit and regenerate all invoices with one click. A versatile and constantly updated tool to make your life easier and have full management of any invoicing aspect of your online shop.
Choose whether to generate invoices for specific orders manually or for all orders automatically
You can install and use the plugin to generate invoices manually for specific orders (you can choose the date to show on the invoice) or enable the option to generate invoices automatically for all the orders placed in your shop (and define the order status that will trigger the invoice generation).
Choose the invoice numbering: use the order number or ID or a sequential numbering
Numbering invoices correctly is essential for the right management of orders and documents. For this reason, our plugin offers different options: you can assign the order ID or number to the related invoices or set a sequential numbering, starting from a specific number. You can choose to reset the numbering on December 31 every year and enable the option to prevent invoices from being mistakenly generated with the same number. Each option has been developed to make the invoice management easier.
Monitor and manage invoices through the dedicated dashboard
From version 3.0, you will find a dedicated panel from which you can fully manage all the invoices generated in your shop. You can also bulk generate invoices, download them as PDF, regenerate and delete them: a quick and easy option to apply an action to multiple orders at once.
Generate proforma invoices or receipts for your customers
The plugin doesn't manage invoices only: you can also enable receipts and proforma invoices for your shop’s orders. With just a simple click, your customers can get the PDF file of all documents directly in their My Account page.
Manage shipping lists for products physically shipped to customers
In addition to invoices, you will be able to generate and manage delivery notes (shipping lists) for the products you need to physically ship to your customers. In the note, you can show the weight and size of the products and the shipping method used, with the related cost.
Easily manage refunds
The plugin allows you to easily generate credit notes for all refunded orders. From version 3.0, you can also show amounts with positive values in credit notes (required in some countries like Germany or Spain).
Configure the format of all your documents (file name, prefix, suffix, etc.)
You can customize the format of all documents generated in your shop. You can set a default format and choose whether to configure a prefix (a text or number to insert before the invoice number, such as YITH-1234) or a suffix (a text to insert after the invoice number, such as 1234-YITH).
Create an automatic backup of all invoices on Dropbox or Google Drive
Do you want more security and save a copy of all your invoices on a Cloud service or upload them online to easily share them with your accountant? With YITH WooCommerce PDF Invoice & Packing Slips, you can enable the automatic backup of all documents generated with the plugin on your Dropbox or Google Drive account.
Require your customers to complete the VAT or SSN fields at the checkout and insert the data in the generated invoices
If you need to include your customers' VAT or SSN in the invoices, you can enable the option to request this data at the checkout and choose whether to make them required or not. If the customer completes the fields, the data will be automatically added to the documents (invoices, credit notes, etc.).
Choose from 3 different invoice templates and customize content and colors
From version 3.0 of YITH PDF Invoice & Packing Slips, we have added three invoice templates. You can choose the one that better fits your shop and customize the style (for example, you can change the colors to adjust the documents to your brand and your shop design). You can also choose the content to show: you can upload your logo, insert custom texts, notes, choose the product data to show, and much more).
A complete solution to be 100% compliant with the Italian law
If your shop is based in Italy you can use the plugin to enable the Electronic Invoicing System (Sistema di fatturazione elettronica) for the Italian Agenzia delle Entrate. You will be able to download an XML file of each invoice generated.
Insert tracking data into the invoices’ delivery notes
If you use this plugin with the premium version of YITH WooCommerce Order Tracking, you can show a “delivery note” section in your invoices and share tracking data with your customers. An easy and powerful way to provide a better customer experience.
Choose manual invoice generation and which date to show on the invoice
Enable the automatic invoice generation and in which order status to generate the invoice
Use the order number as the invoice number NewHot
Use the order ID as the invoice number NewHot
Use a sequential numbering to assign the invoice number (and set from which number to start)
Enforce minimum invoice number length
Reset invoice numbering at the beginning of each year
Customize your invoice number by adding a prefix or a suffix
Manage all invoices from the dedicated table (you can use the bulk actions to regenerate, download PDF, or download a CSV file of all invoices or only specific ones) New
Customize the format of each document
Customize the folder name, where invoices are saved New
Enable the automatic backup of all documents in your Dropbox account
Enable the automatic backup of all documents in your Google Drive account New
Allows customers to download invoices and other generated documents from their My Account (“Orders” section)
Let customers choose whether they need an invoice or a receipt at checkout
Generate proforma invoices and choose which information to show
Dedicated section for the Italian Electronic Invoicing (Sistema di fatturazione elettronica) required for Italian companies: generate the .xml file with the format required by the Italian Agenzia delle Entrate to be 100% compliant
Packing slips options
Option to generate packing slips manually or automatically New
Customize the packing slip document template
Credit notes options
Option to generate credit notes for refunded orders
Use a sequential numbering to assign the credit note number (and set from which number to start)
Reset credit notes numbering at the beginning of each year
Customize the credit note document template
Show amounts with positive values in credit notes New
Manage all credit notes from the dedicated table New
VAT & SSN options
Option to request the SSN and VAT number during checkout
Make SSN and VAT fields mandatory during the checkout
Validation of SSN field during the checkout process New
Show your customers’ SSN and VAT in the invoices and other documents
Documents style & design
Choose from 3 different document templates NewHot
Upload your shop logo and add the company info
Manage notes that must show on all documents
Customize colors of each template
Use placeholders to build each document template and choose the content to show
Possibility to insert information about the order and user in PDF documents, by specifying the related "meta key"
Possibility to overwrite document template from code
Insert the order tracking data in the invoice (available with the premium version of YITH WooCommerce Order Tracking)
Insert the shipping info and the delivery date in the invoice (available with the premium version of YITH WooCommerce Delivery Date)
All the products in our YITH catalog are developed on the same shared framework. This grants full compatibility among all our plugins and allows combining them together to get even more powerful results and more complete solutions.
We do our best to also include compatibility with the most popular WordPress and WooCommerce plugins available on the market.
You can use this plugin with*:
YITH WooCommerce Checkout Manager
With YITH WooCommerce Checkout Manager, you can add or remove fields in an easy way. The combination with YITH WooCommerce PDF Invoice and Shipping List allows you to edit the fields (VAT and SSN) that the PDF invoice plugin adds to the checkout.
YITH WooCommerce Deposits and Down Payments
YITH WooCommerce Deposits and Down Payments is a plugin designed to offer users the opportunity to leave a deposit for a specific order, which they will then finish paying at a later time. Using these two plugins combined grants users the chance to generate an invoice for each operation performed using YITH WooCommerce Deposits and Down Payments. Every order will generate two invoices: one once the deposit is made, and another one once the total is paid.
YITH WooCommerce EU VAT & OSS
YITH EU VAT & OSS automatically applies the right VAT to your products for EU companies which VAT number is valid for INTRASTAT. When using these two plugins together, the VAT inserted by the customer can be shown on the invoice generated with PDF Invoice.
YITH WooCommerce Frontend Manager
YITH Frontend Manager for WooCommerce adds a frontend dashboard to your site through which the administrator and shop managers can manage orders, products, and coupons as they would do from WordPress dashboard. Thanks to the integration with the YITH PDF Invoice and Shipping List plugin, you will be able to generate pdf invoices, packing slips and credit notes from the frontend dashboard.
YITH WooCommerce Multi Vendor
YITH WooCommerce Multi Vendor Tracking allows you to enter shipping data for each order, in order to allow users to track the status of their products When the plugin is used with YITH WooCommerce Multi Vendor, also vendors will be able to generate their own invoices with their own template and logo. The automatic generation of invoices, though, is disabled, so invoices must be generated manually from the order details.
YITH WooCommerce Order Tracking
YITH WooCommerce Order Tracking allows you to enter shipping data for each order, in order to allow users to track the status of their products The integration between these two plugins allows you to enter order tracking details (created using YITH WooCommerce Order Tracking) in the shipping documents (created using YITH WooCommerce PDF Invoice and Shipping List).
YITH WooCommerce Product Bundles
YITH WooCommerce Product Bundles is an extension conceived to create bundles with the combination of some products of your shop. You can assign an ad-hoc price to the bundle or a price given by the sum of the single elements contained in the bundle itself. The integration between these two plugins allows showing the bundles in the invoice.
YITH WooCommerce Delivery Date
With the YITH WooCommerce Delivery Date plugin you can allow your customers to choose a specific delivery date for the products they purchase. The integration between the two plugins will allow you to show the delivery date information in the PDF document.
* All the plugins listed in this section are not included in YITH WooCommerce PDF Invoice & Packing Slips. In order to take advantage of a specific integration, you need to purchase and activate the premium version of the related plugin.
Invoices and Credit notes
Pro-forma and receipt options
Credit note and packing slip options
VAT and SSN
Documents format settings
Documents storage settings
Invoice and pro-forma template settings
Credit note template settings
Packing slip template settings
Black & White template
Modern Stripes template
Impostazioni dettagli del soggetto o dell’azienda trasmittente
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Here you can find some frequently asked questions about this plugin. If you can't find a reply to your doubts, ask a question: we will reply in a very short time
Can I add users’ details to the documents?
Yes, you can use the postmeta metakeys as placeholders as described in this section of the documentation.
Does the plugin also add the VAT number field to the checkout form?
Yes, you can add the VAT field to the form, and also set it as required, by enabling the option VAT number in the general options. You can read more about the settings here.
Is it possible to regenerate the documents?
Yes, you can regenerate invoices, packing slips, and proforma from the order detail or the invoices/credit notes tab as you can read here, by clicking on the specific buttons or using the bulk actions option. You can read more about it here.
Where are invoices saved?
Invoices are saved by default in the Invoices folder that you can find in the folder “wp-content -> uploads->ywpi-pdf-invoice” of your WordPress installation.
Where can customers see their invoice?
All invoices are available in My Account > Orders right next to the order they refer to.
Can I send the invoice by email?
The invoice and pro forma document are the only documents to be attached to emails sent to the user. This is the default behavior of the plugin and you do not need to enable any option.
Does the plugin manage electronic invoices for Italian companies?
Yes, the plugin includes a section that has been specifically developed to give Italian companies an easy tool to generate the XML file, together with the PDF file. Check the full explanation here.
Can I edit the style of the invoice like the font and border color?
Yes, you can edit the invoice and other documents templates by overriding the related files as you can see here, or using the ‘Style’ options related to the template as explained here.
Is there a way to have the PDF invoice automatically upload to Dropbox or Google Drive as well?
Yes, the plugin allows you to backup all the generated PDF documents on Dropbox and/or on Google drive automatically. You can read more about the specific settings here.
Can't find the answer?
Send us your question and we will reply very quick!
New: added new option to show or hide broken down taxes in the invoice summary
Update: plugin framework
Update: updated Dutch language
Update: updated Italian language
Fix: fixed product price and sale price on invoice details
Fix: prevent to get wrong tax when there is two or more taxes
Dev: new filter 'yith_ywpi_get_item_price_per_unit_sale' and 'yith_ywpi_get_item_price_per_unit'
2.0.7 - Released on October 16, 2019
Tweak: improved the method to display the prices in the invoice, now, the regular price, sale price and product prices are displayed with taxes included or excluded depending on the WooCommerce tax settings
Tweak: improved the tax in the total table
Update: Italian language
Update: Spanish language
Update: updated plugin fw
Fix: fixed automatic document generation on the order creation
Dev: fix warning if param is an array
Dev: added new filter yith_ywpi_settings_panel_capability
2.0.6 - Released on August 21, 2019
Update: updated .pot file
Update: updated Dutch language
Fix: fixed the automatic document generation on the order creation
Fix: prevent warning on invoice fields in admin view
Dev: fixed minor issue with the tax label
Dev: added some changes in the placeholders calls
2.0.5 - Released on August 05, 2019
New: support WooCommerce 3.7
Update: updated Italian language
Update: updated plugin core
Fix: fixed the automatic packing slip generation
Fix: fixed the bulk regenerate documents feature
Fix: avoid additional tax rows in the total if the tax is zero
Dev: new filter to change the VAT field name in the checkout
Dev: fixed a warning with WC 3.7
Dev: added a new filter ywpi_allow_attach_credit_note
Dev: changed the method yith_get_prop to get_post_meta in the replace_customer_details_pattern method
2.0.4 - Released on July 09, 2019
Fix: notice on undefined index
Dev: new filter 'yith_ywpi_reset_year_invoice_number'
Dev: new filter 'yith_ywpi_reset_year_document_note_number'
Tweak: allow placeholders in the invoice notes
Update: plugin fw
Update: main language file
2.0.3 - Released on June 04, 2019
Fix: mandatory SSN field for electronic invoice module
2.0.2 - Released on May 30, 2019
Fix: hide Electronic Invoice options for vendors when the module is disabled
Dev: new filter 'ywpi_vendor_options'
2.0.1 - Released on May 29, 2019
New: added a new option to generate automatically the packing slip for the order
New: added new template color selectors in the plugin settings
New: validation of SSN field during checkout process
New: check on receiver ID (electronic Invoice)
New: added a bulk edit to generate the invoice and the packing slip in the order page. Thanks to Morten Virik from Mementor AS (www.mementor.no)
New: added a bulk edit to regenerate the invoice and the packing slip in the order page.
New: added a credit note button on my account if available
Tweak: delete the invoice from the upload directory when use the remove button in the order
Tweak: use same templates for Invoice and Credit notes documents (Elctronic Invoice)
Update: Italian language
Fix: option label
Fix: in_array() expects parameter 2 to be array, boolean given
Fix: fixed a duplicated product line in the credit note
Fix: Undefined variable: tax_percentage
Fix: fixed the date placeholders for the invoice number
Fix: fixed the delivery note display in the documents
Fix: fixed the date placeholders for the invoice store folder
Fix: fixed Undefined property notice
Fix: fixing the tax percentage in the template
Fix: integration with Multi Vendor
Removed: templates for credit note (Electronic invoice)
Dev: fixing an issue with the translations
Dev: changed the args in the MPDF call
2.0.0 - Released on April 09, 2019
New: support to WooCommerce 3.6.0 RC 1
New: now, the credit notes are attached to the refund email when the order status change to refund
Tweak: electronic invoice module (credit to Lorenzo Novia - https://webipedia.it/)
Update: Spanish language
Update: Plugin Framework
Update: updated mPDF library to the version 7.0
Fix: replaced character € to prevent the file by Agenzia delle Entrate from being rejected (Electronic Invoice module for Italian customers)
Fix: fixed the credit note formatted number
Fix: billing receiver ID and PEc are not showed correctly
Fix: Eletronic Invoice Fields not showed under billing section onside the checkout page